Document Management System

Approx. Rs 51,000 / PackGet Latest Price

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Document Management Solution DMS Software 
Mumbai Pune Nashik Goa Maharashtra Delhi Noida Gurgaon Punjab Gujarat Ahmedabad Surat Baroda Rajkot Vapi Hyderabad Chennai Bangalore Kolkatta

What is a DMS?

A Document Management System (DMS) allow you convert hard copy documents in to digital format with user defined indexing, store these documents in an electronic cabinet for secured retrieval as and when required. One can also use DMS for securely storing computer generated documents. The DMS system has a capability of keeping track of various versions of the documents that are created over a period by various users.  A good DMS System also has capability of allowing build a system based workflow for processing of digitized documents as required.

 

Issues faced by Customers without DMS

In most of the organizations documents are stored in a scattered manner for examples contracts, work orders, invoices, statements, reports, technical documents, medical records and even emails. People who are responsible for processing such documents have to physically located them for processing. Thus they spend significant amount of time in locating such documents. At times they are not able to locate them in time. This results in following:

• Delay in locating required documents
• Affects business processes as efficiency goes down
• Processing cost increases
• There could be compliance issues when they are not able to locate documents in time
• Duplication of work as every process requires data to be manually entered and worked upon
• Costly real estate space occupied for storing of hard copies

 

How DMS can help

• Digitized indexed documents can be easily retrieved
• Information is available on users finger tips
• Use of OCR & ICR Technologies help speeding up data extraction and allow do away with errors that are associated with manual data entry
• Allows use of system based workflow
• Business Process operations become highly efficient
• Various business processes can be run in an integrated manner
• Large amount of time & efforts are saved resulting in significant reduction in cost of operations
• All business compliances can be met with ease
• Frees up costly real estate space by moving hard copies to less costly premise or by using services of Records Management company
• Allow you prepare digital Data DR site

 

Our Solution

Our service is built around a time proven world class product being in use by various customers from different industry segment.

The solution covers all the stages that a document has to go through in a modern enterprise right from recording paper documents, managing documents that are already in a digital format, indexing of documents, building a secure electronic cabinet, powerful search & retrieval engine and integrating with workflow engines for system based processing of digitized documents.

Our Solution allows our customer set up a cloud based Document Management solution catering to multiple locations.

 

General features:

• Allow you create Centralized repository for all your digitized documents
• Easy to use web application
• Multiuser access in a secured way
• Define ‘page types’ as per your business needs
• Define folders and groups as per internal department or projects
• Permits security settings at group / folder level.
• Easy search option based on ‘Meta-tags’
• Full text search option
• Full view option
• Download documents that are required (based on access rights)
• Bookmarking of scanned pages
• MIS reporting for monitoring and tracking access
• Workflow option